E-ACT Modern Slavery Statement 2020-2021

This statement is made on behalf of the E-ACT Multi-Academy Trust (company number 06526376) pursuant to section 54(1) of the Modern Slavery Act 2015 and constitutes our slavery and human trafficking statement. This statement relates to actions and activities during the year September 2020 to August 2021.

E-ACT recognises that it has a responsibility to take a robust approach to slavery and human trafficking. The organisation is committed to preventing slavery and human trafficking within its activities and to ensuring that its supply chains are free from slavery and human trafficking.

This statement sets out E-ACT’s actions to understand all potential modern slavery risks related to its business and to put in place steps that are aimed at ensuring that there is no slavery or human trafficking in its business and supply chains.

Structure, business and supply chains

E-ACT is a multi-academy trust (MAT), working within some of the most economically deprived areas of the country. The list of our 28 academies can be found on our E-ACT website.
E-ACT has three main areas of operations:
– A national level which oversees the business as a whole;
– A regional level which is responsible for a group of academies;
– A local level – e.g. an individual academy.
Our supply chains are UK based and key supply areas cover catering, maintenance/repairs, agency staff and cleaning.

Our approach

We work to the highest professional standards and comply with all laws, regulations and rules relevant to our business. We expect the same high standards from those we work with and are committed to ensuring that there is no modern slavery or human trafficking in our supply chains or in any part of our business. We act ethically and with integrity in all of our charitable and business relations.

Policies, documentation and key relationships

The following key policies and documentation detail our approach to protecting our pupils and staff from modern slavery and ensuring our supply chains are free from modern slavery.

  • Procurement and Contracts Policy;
  • Concerns and Complaints Policy;
  • Whistleblowing Policy and Procedure;
  • Single Central Record (SCR), Personnel Files and Safer Recruitment Policy;
  • Child Protection and Safeguarding Policy;
  • Code of Conduct;
  • Supplier terms and conditions.

In addition, we work closely with the National Joint Council (NJC) to help reduce risk by improving employee working and pay practices.
Our Remuneration Committee (REMCO) has oversight of the process and practices embedded within E-ACT to reduce Modern Slavery and in ensuring our supply chains which rely on people can demonstrate adherence with local and national laws and regulations, including paying the minimum wage. The members of the Committee work together with the Personnel Committee as appropriate on these areas.

Identifying and addressing risks

We recognise as a Trust that there are two main avenues of risk through which modern slavery could impact E-ACT. The first is through matters of a safeguarding nature which covers child sex exploitation or human trafficking which can directly impact our pupils. This also potentially affects the staff of our contractors. The second is our supply chain and the vendors we contract.

Supply chain

E-ACT’s procurement regulations set out the requirements we have in relation to our engagement with suppliers. Our suppliers are expected to comply with all local and national laws and regulations. This includes paying their staff the minimum wage, and any on-site staff passing a DBS check. We publish our standard terms and conditions to ensure providers looking to contract with us are aware of our standards. Should suppliers fail to meet our minimum requirements, or be unwilling to make any changes, we may cease to trade with them.

Procurement is subject to internal audit review, as well as assessed by our external auditors annually. We are moving towards the predominance of contracts being appointed via frameworks which meet the requirements of the Modern Slavery Act 2015. In addition, we are utilising tenders across the business with a requirement for Modern Slavery Reporting should the bidders meet the reporting threshold.

We have completed a desk-based audit of our key supplier statements to identify any areas of risk to the business. No areas of risk were identified. However, since the audit we have continued to refine our work and take further steps to understand our key supply chains and ensured due diligence through a form of self-audit. We continue to ensure that we support staff in working with existing and new suppliers through training and understanding of our processes embedded in our procurement practices to prevent modern slavery and human trafficking, and fully understand our duty as a Trust as prescribed in legislation.

Safeguarding

We take safeguarding incredibly seriously in upholding our statutory duties and striving to safeguard staff and pupils through a culture of safeguarding in everything we do. We have a Regional Safeguarding Leader in each of our two regions, North and South and as well as Designated Safeguarding Leaders in every academy. Collectively these colleagues work together to implement policy and secure excellence in safeguarding practice across the Trust. These colleagues are incredibly experienced in this area and model excellent practice for all staff. Through their encouragement, each academy proactively works with the local authorities, the LADO and local stakeholders to combat safeguarding issues, including child sexual exploitation and human trafficking. Their good practice is shared amongst the regions and the focus of safeguarding training always includes detailed training about early identification of those at risk of exploitation.

The quality and impact of our safeguarding practice is reviewed at every level of Trust governance. Safeguarding policy and practice is reviewed at every Governance Review Day in our academies and a very detailed evaluation from our Regional Directors is provided to the Executive Leadership Team at the Regional Performance Boards. In addition the Chief Executive Officer meets at least every fortnight with our two Regional Safeguarding Leaders. This has been crucial during the Covid 19 pandemic so that we sustain high quality safeguarding work with all pupils whether learning remotely or learning on site in our academies.

Statutory safeguarding practices and impact on keeping children safe are formally reviewed by the two Regional Safeguarding Leaders and audited through the work of Internal Audit Team.

Safeguarding is an agenda item at every full Board of Trustees Meeting and we have a named Trustee with portfolio responsibility for Safeguarding. This Trustee is also the Chair of the Personnel Committee.

Our E-ACT Child Protection and Safeguarding Policy is reviewed annually by the Executive Leadership Team and the Board of Trustees. It is fully complaint with all statutory requirements and guidance set out in Keeping Children Safe in Education (DfE 2020). Throughout the Covid 19 pandemic we have issued Addendums to this policy in accordance with updated guidance and requirements issued by Government.

Due to the geographical spread of our academies, each academy Designated Safeguarding Leader is required to understand the local safeguarding context. This is included within the policy for each academy and published on each academy website.

Training

Every member of staff, whether or not they are based in an academy, is trained on the policy (either in person or via e-learning) and is required to declare annually that they have read and understood the policy and their training. In addition, E-ACT also has a Whistleblowing Policy which enables those with concerns about any wrongdoing or breaches of law, to raise these concerns in confidence without fear of disciplinary action.

Throughout the year the annual safeguarding training plan across the Trust includes a detailed focus upon on early identification of those at risk of exploitation and training to help all staff know what to do if they become aware of any potential risks. We are fully satisfied that through our robust safeguarding training that staff could identify and act appropriately for at risk pupils, staff and contractors.

This is not an area for complacency however and we keep under closely scrutiny and evaluation our safeguarding policy and practice. This enable us to refine and develop excellence in all we do and in this Modern Slavery Statement for 2020-2021 we recognise the impact of the pandemic is not to be underestimated as we continually enhance the knowledge of our staff to prevent slavery and human trafficking and child sexual exploitation.

We evaluate our processes for raising concerns to ensure that there are clearly identified ways to report concerns of whistleblowing or modern slavery which are available to all users of our estates.

Reporting

To date, no referrals have been made in relation to modern slavery.  Since the date of issue of our previous Modern Slavery Statement approved by the Board of Trustees in February 2020, there have been eight referrals made for child sexual exploitation; two between February 2020 and the end of August 2020 and six since September 2020.

Signed: Jane Millward, CEO and Accounting Officer for E-ACT

Dated: 10 February 2021

Approved by the Board of Trustees on 10 February 2021